When folks are starting out in the business world, they think that it’s going to be easy. They think that because they have a degree and they’ve been in school for so long, things will just fall into place. Unfortunately, this isn’t the case at all.
There are so many things that you’ll have to get used to when you become an adult and start working for yourself or for someone else. One of them is keeping track of your documents. It might not seem frightening at the beginning, but as time goes on, you will realize how significant it is.
Is It Difficult To Keep Track Of Your Documents?
The answer to this question is simple: yes. Unfortunately, keeping track of your documents is difficult, especially when you don’t have access to helpful tools.
Whether you run a small business or are an employee who needs to organize your documents, it is not easy keeping track of all the different files you have on your computer and in your office.
The problem with not keeping track of documents is that they can get lost or destroyed. This can cause serious problems when finding certain files that are needed for important matters such as taxes and other legal issues.
Importance of document retention
Document retention is a very important part of any business. If you don’t keep the documents that show what you have done and haven’t done, you will not be able to prove yourself in court if you ever need to.
This is especially true if your business has ever been sued. If you are sued and do not have the records in place, it will be difficult for your attorney to build a case supporting your side of things.
If you own or operate a small business, then there are many reasons why it is important to keep track of all of your documents. However, it can be difficult to keep track of everything when working with multiple clients and projects at once. You also may not have access to all the information that you need when you need it if you don’t keep everything organized correctly.
Use folders for each client and project so that they are easy to find later on if needed. Keep printed copies as well as digital copies of important documents so that they will be available wherever needed (even if there is an electricity outage).
Five online tools to help with your documents
Here are five online tools that can assist with managing and tracking your documents flawlessly.
1. Mergepdf.io
No matter what you do, there must be several instances when you think of combining documents with relevant information. If you are a student studying at a university, you may want to group notes that you have gathered after hours of internet research.
Likewise, business persons need to combine yearly invoices, receipts, and tax documents. Merging relevant files manually is not a solution anymore since it may require several days if you have quite a few documents that need compilation.
Mergepdf.io is an online tool that allows you to merge multiple PDF documents in a couple of clicks. It may be slightly hard to believe, but it’s true. You don’t need to follow any hard procedures to combine your files.
Here’s how the process works:
- Upload PDF files to the website
- Rearrange documents according to your preferences
- Click the ‘Merge Files’ button and download your copy straightaway
This is how simple it is to combine PDF documents using the online PDF Merge tool.
2. Splitpdf.io
Splitpdf.io is a tool that allows you to split your large PDF files into smaller ones. It can also be utilized to combine two or more PDF documents together.
Why should you use the Online Split PDF tool?
If you have a large file and would like to split it into smaller parts, then this tool is ideal for you. It will help you save time by making it easy to break up large files into multiple pieces. You can then upload each part separately and share them with others.
This is particularly valuable if you want to send the same document to multiple people at once or if there are several people who need access to some specific information, not the entire file.
You’ll never have trouble opening or sharing your documents again.
Splitpdf.io is a free online tool that allows you to split a large PDF file into smaller files. It is created based on a simple layout, so anyone can get started quickly. The tool does not require any registration or download, and it is completely free of charge.
3. BIT.AI
Document automation is the future of business, and Bit AI is leading the way. They have developed a state-of-the-art document automation platform that will enable businesses to automate their documents faster than ever before.
It is an AI-based document automation platform that will help businesses automate their documents in minutes, not hours or days. it is a platform to help you manage your documents. It will allow you to store, organize and share all the documents related to your business.
To get started with this, you need to go to the bit AI website and create an account. Once you’ve done that, you will walk through the process of setting up your documents.
4. Free PDF Convert
PDF files are extremely popular, and it’s no wonder why. They’re a convenient way to share documents with other people, and they make the transmission of information even more secure than sending someone a Word or Excel document via email.
If you’re looking for a way to convert your PDF documents into a different format, there are quite a few options out there. However, most of them require you to have purchased software or have an account with the website that hosts the converter.
With Free PDF Convert, you can convert your PDF files without having to pay anything or create an account anywhere. You just need to have an internet connection, and this free online converter will do the rest. This means you’ll be able to convert your documents quickly and easily, regardless of your physical location.
What Makes It Different?
PDF Convert is a free PDF converter tool that can help you convert PDF to Word, Excel, PowerPoint, TIFF, JPEG, and more. It is a simple and easy-to-use program that can help you convert your PDF files into other formats in just a few clicks.
PDF Convert has a simple interface and works on both Windows and Mac computers. You can use it to convert multiple PDF files at once or just one file at a time. You can also set the output format as you like before converting your PDF file.
5. TinyWow
TinyWow is an online tool that helps you with your documents. It is designed to make it easy for you to organize, store and share your files on the go.
TinyWow is a beautifully designed tool that lets you keep track of all your important documents in one place. It’s easy to use, allowing you to convert files, split documents, and edit existing files from your phone or tablet.
It comes with a bunch of useful tools that can help your document tracking. You can use any tool to serve your purpose without paying a single penny. That’s what makes Tiny Wow a useful website for people who always need to handle their documents efficiently.
You will be able to locate PDF in the main menu after you visit their website. Click that down arrow to see further options. The tool allows you to use different kinds of options to maximize productivity. You can do anything to your documents based on your requirements.
For instance, you can edit, create, convert, compress, rotate, rearrange, unlock, annotate, and sign PDF documents. There are many other options that you can use to track your documents with Tiny Wow.
Conclusion
When you think of your documents, what do you see? Do you see an office with wall-to-wall filing cabinets? Or a desk overflowing with paperwork? Or maybe just a stack of papers on the kitchen table.
The truth is that all of these scenarios are possible. And if you’re like most people, they’re probably all true. Unfortunately, keeping track of your important documents can be difficult – especially if you don’t have the right tools at your disposal.
But there are ways to make it easier. The above-said tools can help you track your documents like never before, so you don’t ever have to worry about losing them again.
Read also 7 Must-have Tools That Every Online Learner Should Know About
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